There’s been a massive digitization within businesses but with that comes one gaping flaw – a hard drive crash could wipe out all your data in an instant. Nobody and no data is immune – accounts, quotes, documents, email etc. are ALL at risk.
If you’ve ever lost your data or had your computer stolen, you know the panic and rage that follows…turning your business upside down, hoping desperately to find that USB drive that might contain a backup of data…before collapsing onto the floor as it sinks in: it is all gone.
Currently your hard drive is probably still in a good shape but surprise failures do happen. The mechanics don’t last forever, and even brand-new drives can be blitzed by a power surge. Theft is always a risk, as is user error like deleting files accidentally, or even getting hit by a nasty virus that destroys or holds your files for ransom. Some businesses are using apps like Dropbox, iCloud or OneDrive as their backup, thinking if their hard drive crashes or gets stolen, they’ll just download the files from there. Unfortunately, those very handy apps are no help if you’ve been hit with ransomware. Almost instantly as the malware encrypts your local files, those sync apps upload the infected versions. Older, safe versions of the files no longer exist, as these apps are designed to give a constant mirror of your drive, not a proper backup.
Stop for a moment and think about what you’d lose right now if your hard drive failed. What’s on there? Accounts, orders, client details, financial records, tax info, photos, videos – your entire business. It’s not a feeling we would wish on anyone!
What You Can Do
Backing up at data used to be something only tech geeks did, but like everything cool, it has gone mainstream. We recommend at least a 3-2-1 approach: 3 copies of your data, with 2 local at your office and 1 offsite.
Typically, this means keeping your regular hard drive where your data is now, one copy of precious files on at least one (preferably 5 – one for each workday) backup USB drives, and one that automatically uploads to the secure cloud as you add new files. That way, the USB drives protects your data if your computer dies, and the cloud copy protects you if something happens to the computer and your USB drive, like fire, flood or theft. It’s a good idea to make sure you unplug that backup USB drive afterwards and lock it away in a fireproof safe or even better, taken offsite – as connected devices can easily become infected during an attack or stolen during a break-in.
Two of these methods require you to actually pay attention, which is where many businesses struggle. Not that it’s tricky, but unless you’re one of those cool geeks it’s pretty boring and not a high priority after a long day! That is why we recommend a cloud backup solution and also an automated local backup.
You’ll be able to retrieve files at will, without having to roll back your entire drive, and know your solution has caught even the smallest file change without you needing to flag or mark it in any way. Even better, because there is a copy in the cloud, you can access your secure backup from anywhere. So if the unfortunate happens (ie a fire or flood) and you can’t access your office at least you have your files safe backed up in the cloud.
We are able to get you set up with the perfect backup solution that meets your needs, both now and in case of emergency.
If you’re ready to protect your data before you lose it, give us a call at 08 8326 4364 or firstname.lastname@example.org.