Getting Rid of Single Points of Failure When “Failure is not an Option”

Single Points of FailureYou might think that your business is going to be fine if a single device goes down. After all, there are other devices your staff can use and your entire systems are not going to fall like dominoes. Or will it? Get rid of single points of failure to make sure that one vulnerability does not take down your entire network. Continue reading

Keeping Control of Your Business with Office 365

Office 365Office 365 (or O365) represents a shift in the way businesses and IT operate. If you haven’t seen it yet, I highly recommend you schedule a demo with us ASAP. While it is similar to the Microsoft Office desktop package that businesses have used for decades; Office 365 does even more. It provides the critical tools you need to modernize your business environment, take control of your business and brings corporate grade functionality to your business at a low price.

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A New Year’s Tech Resolution To Stick To

Online BackupMost of us set goals, tasks, and challenges to tackle especially at the start of a new year. Cleaning out the house, checking for the best energy deals or promising to join a gym are some of the types of goals we set to improve our lives and build on our productivity and health in the future.

Resolutions to improve for the coming year are great things to aspire towards; whether they are organising your office, tidying your house, or taking control of your digital footprint. The problem though is motivation can quickly fall away by the end of January. If you manage to achieve only one of your goals for this year, make it to put a good data backup in place.

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How Safe is Your Company Data in the Cloud?

 

Out of all the disruptive technologies that have emerged in the last few decades, not many have had as big of an impact as cloud computing. Known by many names, this practice allows companies to store information on servers located off-premises, but are still accessible to their employees via the internet. Continue reading

Tools to Take Your Business To The Cloud

Tools to move to the cloudBeing engaged in business used to mean staying wired in at the office eight to twelve hours a day. In today’s world this is completely untrue as often the most efficient workplace is one that is spread far and wide and always on the go.

With todays technology you can free yourself from your desk with just a laptop computer and 4G modem (or just tether it to your mobile phone). This freedom to work out of the office is a huge advantage to modern businesses.

The Right Tools for the Job

The most important parts of working out of the office is to ensure you don’t lose touch with your team. Maintaining total collaboration between team members can be tricky but their are tools to help you to stay on top of your team communication.

One such tool is Microsoft Office 365, this provides the traditional tools (Word, Excel, Outlook, OneNote etc) and also adds remote team collaboration and a cloud based file server. Files can be saved into the cloud, worked on and accessed anywhere. At one time, remote working meant taking a copy of a file somewhere else to work. Changes to the original weren’t reflected in the remote copy and at least one version was destined to be lost forever.

Software packages such as OneDrive and SharePoint allow the entire team to work on a single centralised file saved to the cloud. Whether you are in the office, on a beach, plane, or train; the file is the same version for everyone.

Collaborative Working

The key to remote working is the ability to collaborate in the cloud with everyone at once. Modern software such as Office 365 allows all team members to be working on a single document at the same time.

Whether the project calls for spreadsheets, documents or a presentation; everyone can work together without missing a beat.

Even when you’re not working out of the office or busy on the road, collaborative software can help to power your team working in the office too.

Admin Done Remotely

Modern software has impacted the way in which we do our finances and simplify your bookkeeping.

Today, cloud computing has opened up ways to speed up business in ways we couldn’t have imagined. Cloud-based accounting packages such as Xero, MYOB or Quickbooks allow for your accounts to be done in the cloud.

Make your Finances Work for You

Maintaining your finances is as simple as logging into a single portal. This tool allows you to take both your admin and your work out of the office and keep it on the go.

By the time your accounts are due, your accountant simply has to log in remotely and pick up where you left off. By the time taxes are due the work is done and you can get on with other important things in your business.

Getting work done out of the office and on the go is a huge boost to productivity. Modern technology and software enables you to keep up to speed, continue collaborating and even stay on top of your accounts from anywhere in the world.

Give us a call today on 08 8326 4364 or support@dpcomputing.com.au to talk about how we can help you move to the cloud.

How Not To Struggle With Data Storage

Large data

Many businesses have already embraced the benefits of going fully digital and it has saved us time and eliminated the need for stacks of file cabinets in every office.

But the digital boom presents us with a brand new range of issues. By moving all our files into a digital space, the amount of storage we need to maintain has grown larger and larger.

As digital technology has improved, the resolution and thus the size of the digital files we create has exploded. Items such as photographs, which used to be printed on film are now digital files stored and transferred by computers. As a result of the increase in both the number of digital files we use and their ever-growing size, the size of the data we need to store and backup has exploded exponentially.

This blog lists a number of ways in which we can tackle our ever-growing storage problem.

A Local Server or Network Attached Storage (NAS) Device

A local server is a high end computer system machine designed to serve many files to multiple clients at one time from locally held storage.

The advantage that a local network server has is that all your vital data is available to all users in one central location. This means that all employees on the network can access all the resources made available.

These machines can serve files at the speed of the local network, transferring large projects, files, and documents from a central source within the network quickly and with ease.

A Network Attached Storage device (or NAS) has many of the same network properties but in a smaller more compact profile. These can be available in units small enough to fit in a cupboard nook and yet still provide staggering storage capacity on only a small amount of power.

Both of these units can often be expanded with more and more storage, so as an organization grows over time its storage requirements are met.

Cloud Storage

Sometimes the best option for storage is to move your ever-increasing data outside of the business and into the cloud. Offloading the costs of hardware and IT management can work out to be an intelligent business decision and one that provides freedom and flexibility for your data storage needs.

The real advantage of cloud storage comes from the ability to expand and contract your services as needed without the overhead of adding and maintaining new hardware.

By moving storage to the cloud, data can be accessed from anywhere in the world allowing limitless expansion to any number of devices, locations and offices. Being able to access data from many locations at a single time can often provide a valuable boost to productivity that can help to improve productivity.

Some drawbacks of cloud storage come from factors that may be outside of the control of the business. Not all businesses have access to internet connections that are fast enough to handle large amounts of data transfer to and from the cloud.

Local laws and security regulations can prove to be a barrier to enabling storage in the cloud too. Some regulations either prohibit the feature entirely or enable only certain specific types for use.

The Right Choice For You

Both cloud and local storage can provide further benefits to enhance your business. Audit logs, central backups, and version control can all be used to secure the way your firm handles data.

Whatever your situation, whether a small NAS, server or cloud, we can advise on the best choices for your business.

Contact us on 08 8326 4364 or support@dpcomputing.com.au to allow us to use our expertise to make the right choice for your data.

Is A Slow Network Hindering Your Business?

Slow network?

Few things in life are as intensely frustrating as slow network speeds. Whether accessing shared files, a database or trying to print, waiting for things to happen seem to take an eternity. Worse still, this extra time can keep both clients and staff waiting and get in the way of business productivity.

Every time you save or retrieve files from another computer or network storage device, data is transferred across the network. Depending on your setup, data can fly over the network or trickle between machines. Poor network speeds are often the bottleneck that slows down the entire IT system. If a slow and unreliable network sounds like your office setup then there are many available solutions available where we can help.

Offices often maintain networking hardware that is as old as the premises they are in or the businesses themselves and have been left in place long after their suggested expiration date. If it is not broken then don’t fix it commonly rules as long as some working connection, however slow, still remains.

Even when the rest of the network is capable of ultra-high speeds, a single bad component or cable can bring the entire network to a slow crawl. Even peripheral devices throughout the network can cause traffic to slow. A badly installed device can send out an overwhelming number of messages that spoils other network traffic. Often just one or two small upgrades is all that is needed to unlock the full speed potential of the network.

Some users equate a slow network to slow internet. Moving to a fast Internet speed often can fix this issue.

For some businesses, installing a dedicated server is an ideal solution that can balance the IT workload. Access to shared resources on a single device often benefits the entire organization by eliminating redundancy. A network server is purpose built with efficiency and reliability in mind to keep your business running at full capacity. By pooling resources for everyone to use, work is evenly shared and centrally available to prevent bottlenecks in the system. Reduced network loads, improved efficiency, and faster transfer speeds mean that higher productivity becomes the new normal.

Moving resources to the cloud can work for many businesses too. Where high speed, low-cost internet services are available, moving your work online can be a highly cost-effective solution. Software packages such as Xero, Quickbooks and MYOB offer finance and accounting packages operating in the cloud. Suites such as Microsoft Office offers services for creating and sharing documents through cloud resources. Both packages eliminate the need for many of the network operations that we use every day.

For many applications such as Quickbooks huge databases sometimes gigabytes in size are required. It is these types of applications where the advantage of the cloud becomes clear. To use this locally, a super fast network and server are needed where as in the Cloud this is all handled by the software provider and only require a simple web page interface for each user. Instantly, looking up finances and editing documents becomes as simple as checking your email. With services moved to the cloud, purchase cost and maintenance of expensive local network hardware are reduced too.

A complete network solution that works to make the most out of all the available resources is unique to every business. Only a tailored solution to address your network needs will increase your productivity.

If you are located in Adelaide, South Australia and your IT is starting to get in the way of your business and your network is running too slow, give us call at 08 8326 4364 and we will see what we can do.