For many businesses, the cloud is a backbone business tool. Yet, some worry about storing their data on the Internet using cloud technologies. Consider these approaches to boost your business confidence in cloud data security. Continue reading
There are numerous ways to backup, each with their own advantages and disadvantages. In this article we talk about the best ways to backup your data. Continue reading
Office 365 (or O365) represents a shift in the way businesses and IT operate. If you haven’t seen it yet, I highly recommend you schedule a demo with us ASAP. While it is similar to the Microsoft Office desktop package that businesses have used for decades; Office 365 does even more. It provides the critical tools you need to modernize your business environment, take control of your business and brings corporate grade functionality to your business at a low price.
Everyone seems to have been talking about “the cloud” for at least the past few years. With more and more businesses moving to the cloud and taking advantage of the huge benefits that it offers there are still others are still hesitant due to a few factors.
Most of us set goals, tasks, and challenges to tackle especially at the start of a new year. Cleaning out the house, checking for the best energy deals or promising to join a gym are some of the types of goals we set to improve our lives and build on our productivity and health in the future.
Resolutions to improve for the coming year are great things to aspire towards; whether they are organising your office, tidying your house, or taking control of your digital footprint. The problem though is motivation can quickly fall away by the end of January. If you manage to achieve only one of your goals for this year, make it to put a good data backup in place.
Out of all the disruptive technologies that have emerged in the last few decades, not many have had as big of an impact as cloud computing. Known by many names, this practice allows companies to store information on servers located off-premises, but are still accessible to their employees via the internet. Continue reading
Being engaged in business used to mean staying wired in at the office eight to twelve hours a day. In today’s world this is completely untrue as often the most efficient workplace is one that is spread far and wide and always on the go.
With todays technology you can free yourself from your desk with just a laptop computer and 4G modem (or just tether it to your mobile phone). This freedom to work out of the office is a huge advantage to modern businesses.
The Right Tools for the Job
The most important parts of working out of the office is to ensure you don’t lose touch with your team. Maintaining total collaboration between team members can be tricky but their are tools to help you to stay on top of your team communication.
One such tool is Microsoft Office 365, this provides the traditional tools (Word, Excel, Outlook, OneNote etc) and also adds remote team collaboration and a cloud based file server. Files can be saved into the cloud, worked on and accessed anywhere. At one time, remote working meant taking a copy of a file somewhere else to work. Changes to the original weren’t reflected in the remote copy and at least one version was destined to be lost forever.
Software packages such as OneDrive and SharePoint allow the entire team to work on a single centralised file saved to the cloud. Whether you are in the office, on a beach, plane, or train; the file is the same version for everyone.
The key to remote working is the ability to collaborate in the cloud with everyone at once. Modern software such as Office 365 allows all team members to be working on a single document at the same time.
Whether the project calls for spreadsheets, documents or a presentation; everyone can work together without missing a beat.
Even when you’re not working out of the office or busy on the road, collaborative software can help to power your team working in the office too.
Admin Done Remotely
Modern software has impacted the way in which we do our finances and simplify your bookkeeping.
Today, cloud computing has opened up ways to speed up business in ways we couldn’t have imagined. Cloud-based accounting packages such as Xero, MYOB or Quickbooks allow for your accounts to be done in the cloud.
Make your Finances Work for You
Maintaining your finances is as simple as logging into a single portal. This tool allows you to take both your admin and your work out of the office and keep it on the go.
By the time your accounts are due, your accountant simply has to log in remotely and pick up where you left off. By the time taxes are due the work is done and you can get on with other important things in your business.
Getting work done out of the office and on the go is a huge boost to productivity. Modern technology and software enables you to keep up to speed, continue collaborating and even stay on top of your accounts from anywhere in the world.
Give us a call today on 08 8326 4364 or email@example.com to talk about how we can help you move to the cloud.
Many businesses have already embraced the benefits of going fully digital and it has saved us time and eliminated the need for stacks of file cabinets in every office.
But the digital boom presents us with a brand new range of issues. By moving all our files into a digital space, the amount of storage we need to maintain has grown larger and larger.
As digital technology has improved, the resolution and thus the size of the digital files we create has exploded. Items such as photographs, which used to be printed on film are now digital files stored and transferred by computers. As a result of the increase in both the number of digital files we use and their ever-growing size, the size of the data we need to store and backup has exploded exponentially.
This blog lists a number of ways in which we can tackle our ever-growing storage problem.
A Local Server or Network Attached Storage (NAS) Device
A local server is a high end computer system machine designed to serve many files to multiple clients at one time from locally held storage.
The advantage that a local network server has is that all your vital data is available to all users in one central location. This means that all employees on the network can access all the resources made available.
These machines can serve files at the speed of the local network, transferring large projects, files, and documents from a central source within the network quickly and with ease.
A Network Attached Storage device (or NAS) has many of the same network properties but in a smaller more compact profile. These can be available in units small enough to fit in a cupboard nook and yet still provide staggering storage capacity on only a small amount of power.
Both of these units can often be expanded with more and more storage, so as an organization grows over time its storage requirements are met.
Sometimes the best option for storage is to move your ever-increasing data outside of the business and into the cloud. Offloading the costs of hardware and IT management can work out to be an intelligent business decision and one that provides freedom and flexibility for your data storage needs.
The real advantage of cloud storage comes from the ability to expand and contract your services as needed without the overhead of adding and maintaining new hardware.
By moving storage to the cloud, data can be accessed from anywhere in the world allowing limitless expansion to any number of devices, locations and offices. Being able to access data from many locations at a single time can often provide a valuable boost to productivity that can help to improve productivity.
Some drawbacks of cloud storage come from factors that may be outside of the control of the business. Not all businesses have access to internet connections that are fast enough to handle large amounts of data transfer to and from the cloud.
Local laws and security regulations can prove to be a barrier to enabling storage in the cloud too. Some regulations either prohibit the feature entirely or enable only certain specific types for use.
The Right Choice For You
Both cloud and local storage can provide further benefits to enhance your business. Audit logs, central backups, and version control can all be used to secure the way your firm handles data.
Whatever your situation, whether a small NAS, server or cloud, we can advise on the best choices for your business.
Contact us on 08 8326 4364 or firstname.lastname@example.org to allow us to use our expertise to make the right choice for your data.
Few things in life are as intensely frustrating as slow network speeds. Whether accessing shared files, a database or trying to print, waiting for things to happen seem to take an eternity. Worse still, this extra time can keep both clients and staff waiting and get in the way of business productivity.
Every time you save or retrieve files from another computer or network storage device, data is transferred across the network. Depending on your setup, data can fly over the network or trickle between machines. Poor network speeds are often the bottleneck that slows down the entire IT system. If a slow and unreliable network sounds like your office setup then there are many available solutions available where we can help.
Offices often maintain networking hardware that is as old as the premises they are in or the businesses themselves and have been left in place long after their suggested expiration date. If it is not broken then don’t fix it commonly rules as long as some working connection, however slow, still remains.
Even when the rest of the network is capable of ultra-high speeds, a single bad component or cable can bring the entire network to a slow crawl. Even peripheral devices throughout the network can cause traffic to slow. A badly installed device can send out an overwhelming number of messages that spoils other network traffic. Often just one or two small upgrades is all that is needed to unlock the full speed potential of the network.
Some users equate a slow network to slow internet. Moving to a fast Internet speed often can fix this issue.
For some businesses, installing a dedicated server is an ideal solution that can balance the IT workload. Access to shared resources on a single device often benefits the entire organization by eliminating redundancy. A network server is purpose built with efficiency and reliability in mind to keep your business running at full capacity. By pooling resources for everyone to use, work is evenly shared and centrally available to prevent bottlenecks in the system. Reduced network loads, improved efficiency, and faster transfer speeds mean that higher productivity becomes the new normal.
Moving resources to the cloud can work for many businesses too. Where high speed, low-cost internet services are available, moving your work online can be a highly cost-effective solution. Software packages such as Xero, Quickbooks and MYOB offer finance and accounting packages operating in the cloud. Suites such as Microsoft Office offers services for creating and sharing documents through cloud resources. Both packages eliminate the need for many of the network operations that we use every day.
For many applications such as Quickbooks huge databases sometimes gigabytes in size are required. It is these types of applications where the advantage of the cloud becomes clear. To use this locally, a super fast network and server are needed where as in the Cloud this is all handled by the software provider and only require a simple web page interface for each user. Instantly, looking up finances and editing documents becomes as simple as checking your email. With services moved to the cloud, purchase cost and maintenance of expensive local network hardware are reduced too.
A complete network solution that works to make the most out of all the available resources is unique to every business. Only a tailored solution to address your network needs will increase your productivity.
If you are located in Adelaide, South Australia and your IT is starting to get in the way of your business and your network is running too slow, give us call at 08 8326 4364 and we will see what we can do.
Microsoft Office has been THE office suite for over a decade, whether it is for business or home usage. Other applications have come and gone, but it is expected that most people will be doing their work in Word, Excel, Outlook or PowerPoint. While many people have their favourite versions of Office, here are three good reasons you should upgrade to Office 365.
1) It is more accessible
Office 365 operates both locally on your computer and in the cloud – which means you can use your Word, Excel, PowerPoint and Outlook from anywhere. This means no more forgotten homework, files you can’t access until you get to work or lost documents. They are all ready and waiting in the cloud, wherever you are.
Another benefit is that the barriers between Mac and PC versions have been erased. It runs on both platforms and on any device – even iPhones, iPads, Android, tablets and many other smart devices. A hefty allocation of cloud storage comes with it too, in the form of OneDrive. Many people have started using their OneDrive to store all of their important data. If needed you can even securely share your files with a simple link, and always have complete control over who sees what.
2) It is more affordable
Previously, there was a large upfront cost per computer and you were stuck with that version until you forked out extra money for an upgrade. For people with more than one computer in their office, this was a very expensive way to obtain software. Office 365 has no large upfront costs, no matter how many computers or devices you need to install it on. It is a small monthly subscription, with no contracts. Depending on your location (as pricing differs across countries), you can have five Office 365 licenses for a whole year, for less than the cost of your previous version.
3) It is always up to date
You are always rocking the latest version of Office. You are not stuck with the one you paid for years ago, like Office 2007, 2013 or 2016. Office 365 is always the very latest. If you are still using an older version, you will be surprised by how much Office has evolved over the years. Gone are the annoying helpers, tacky looking clipart and templates and confusing buttons. Everything is intuitive and easy to use, so you no longer need to take classes or tutorials on how to work it. Even the jargon has been stripped out in favour of human-speak so you can get your tasks done faster. With the latest features, your files also take on a whole new level of professionalism. Plus, any updates, upgrades or patches happen automatically, so whatever benefits Microsoft adds is included in your Office immediately. In the past, when you upgraded your Office version it was often a drama and left your files in a mess. Switching to Office 365 is like a breath of fresh air in this regard, as it’s essentially a sign up and go situation. Older files remain intact, your hard drive doesn’t get cluttered, and you are up and running in minutes.
With Office 365 there is also a home and a business version. In this article we have only talked about the actual software side of Office 365. Depending on which version of Office 365 your purchase, you may also get many other benefits including:
- Exchange based mailbox.
- OneDrive & Sharepoint (online file sharing).
- MS Teams (collaborative tool)
- Skype for Business (communications tool).
- MS Planner.
- MS Staff Hub.
Plus Microsoft is adding extra functionality every few months.
It’s a popular option for good reason as with Office 365 you are essentially getting more while spending less. The fact that it’s always available, always the latest version and works anywhere is reason enough to make the switch. The included security features also mean you are at less risk of cyber-attack It really is a stress-free solution, saving you both time and money.
Switch to Office 365 today- contact us on 08 8326 4364 or email@example.com