Phishing Attack Trends to Be Aware of in 2022

Phishing Attack Trends

Phishing remains one of the biggest dangers to every business’s security as it is the main delivery method for all types of cyberattacks. Cisco’s 2021 Cybersecurity threat trends report shows that at least one person clicked a phishing link in around 86% of organizations and suggests that phishing accounts for around 90% of data breaches. Continue reading

How to Spot Email Spoofing

Email Spoofing

Like me, you are probably overwhelmed with the number of emails you receive each day and you could be excused for not looking at them all closely. But not taking this seriously can be a huge risk to your business. Keep reading to learn more about email spoofing and how you can avoid it. Continue reading

Do I Need to Backup My Microsoft 365 Data?

Backup testing

Many business tools are moving to the cloud and one popular option is Microsoft 365 (formerly known as Office 365). The M365 platform consolidates Excel, Word and PowerPoint with collaboration and communication tools such as email and file sharing. Continue reading

The Pros and Cons of BCC

BCC v CCMost people have at some point, “replied all” when meaning to reply to only one person. It is definitely embarrassing, can be a major privacy issue and aggravates those people with emails flooding their box. Another common email gaffe is misusing the CC and BCC fields in outgoing messages – this “little” mistake can prove costly for business. Continue reading

14 Ways to Find Any Email Address in 10 Minutes or Less

There are many ways to reach out to your potential client and initiate a connection.  Aside from setting up a meeting in person, sending emails often makes it to the top of the list. Obtaining email addresses, however, is not always a walk in the park. This is especially common in sales-driven jobs or those in communications. Continue reading

The ”You Have Been Watching Porn” Email Scam

webcam scam

A number of our clients have received an email claiming that they have been hacked and that the hackers have video taped them watching porn. To stop the hacker distributing the so called video to all their friends, they demand a ransom payment. Continue reading

Stop Your Inbox Insanity: Tips for Better Email Management

Smart email management

A staggering 269 billion emails are sent out every day and in 2018 the typical employee received 90 emails and sent out 40 emails per day!

Email is a powerful tool and helps get business done even faster. but it adds a lot of pressure to business owners and employees. Here are six strategies to help with better email management. Continue reading

Keeping Control of Your Business with Office 365

Office 365Office 365 (or O365) represents a shift in the way businesses and IT operate. If you haven’t seen it yet, I highly recommend you schedule a demo with us ASAP. While it is similar to the Microsoft Office desktop package that businesses have used for decades; Office 365 does even more. It provides the critical tools you need to modernize your business environment, take control of your business and brings corporate grade functionality to your business at a low price.

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Has Your Email Been Hijacked?

Email hijacking

A common complaint by many users lately has been spam emails appearing to come from their own accounts. Despite not knowing why, reports of business colleagues, suppliers, clients and even friends and family, receiving spam email that appears to come from them has many people worried.

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Are You Struggling with Email Overload?

Stop email overload

While email is a great business tool that has allowed near instantaneous communications with people around the world it can also lead to problems. Many people now receive dozens or even hundreds of emails in a day and at times it can seem like you are wasting your entire day dealing with all those incoming messages. You can quickly become overloaded with emails and the amount of emails also makes finding important messages harder.

So how can we deal with this overload? The first step is to reduce the number of emails you receive and there are a few ways to do this.

Restrict who you give you email address to: It is important to think carefully about who you give your email address to. For example, if you enter a lot of contests, this often automatically subscribes you to their email campaigns and / or adds you to a spam list. If you type your email into every popup box asking for it, these add up. Reduce who you give your email to.

Unsubscribe: If you haven’t opened one of those newsletter emails in months, go through and unsubscribe. Turn off notifications from social networks such as Facebook, Twitter and Pinterest. If you like emails from these networks, then adjust the settings so they email you the highlights once a day or week rather than allowing them to spam your inbox several times per day.

Do you need that notification? If you receive emails that contain information you can find elsewhere, switch those emails off. eg. you might run an e-commerce site that sends an email for every sale. If your website already has a record of this, you don’t need those notifications doubled up. If you really need that notification or email then create a rule to move it into a different folder and thus not clog up your general inbox.

Change your email habits: Change your own email sending habits. If a topic is complex and will require a lot of back and forth conversation, consider discussing it in person, over the phone or via one of the new online collaborative tools like MS Teams. Sending fewer emails will reduce how many you receive and remember that you don’t need to respond to every email you receive.

Resist sending unnecessary messages: Stop the urge to send messages with a single word like “Thanks!” or “Ok” and you will notice others will stop sending you similar, unnecessary messages. When sending group emails, you can also remind others not to use “reply all” unless the information is relevant to the entire group.

Start cleaning up: Start emptying out your inbox now and get rid of any old emails you don’t need to keep. Delete old calendar invites, advertisements or any emails where the problem has been resolved. Respond to any messages that can be answered as soon as you can. Move everything that is left until you have a completely empty inbox. Archive messages where you don’t need to take an action, but you think might be useful. You can search and find these later if necessary. Put other emails into folders based off of the type of email and the priority level.

From now on, try and automate things via rules. You can have receipts automatically go into a receipt folder, calendar invites into another, etc. A cluttered inbox can lead to your mind feeling just as cluttered.. Free up your inbox to free up your mind and create more time in your day-to-day life. Follow these steps and let email overload become a thing of the past.

If you need help with your emails, give us a call on 08 8326 4364 or via email at support@dpcomputing.com.au.