Everyone seems to have been talking about “the cloud” for at least the past few years. With more and more businesses moving to the cloud and taking advantage of the huge benefits that it offers there are still others are still hesitant due to a few factors.
Being engaged in business used to mean staying wired in at the office eight to twelve hours a day. In today’s world this is completely untrue as often the most efficient workplace is one that is spread far and wide and always on the go.
With todays technology you can free yourself from your desk with just a laptop computer and 4G modem (or just tether it to your mobile phone). This freedom to work out of the office is a huge advantage to modern businesses.
The Right Tools for the Job
The most important parts of working out of the office is to ensure you don’t lose touch with your team. Maintaining total collaboration between team members can be tricky but their are tools to help you to stay on top of your team communication.
One such tool is Microsoft Office 365, this provides the traditional tools (Word, Excel, Outlook, OneNote etc) and also adds remote team collaboration and a cloud based file server. Files can be saved into the cloud, worked on and accessed anywhere. At one time, remote working meant taking a copy of a file somewhere else to work. Changes to the original weren’t reflected in the remote copy and at least one version was destined to be lost forever.
Software packages such as OneDrive and SharePoint allow the entire team to work on a single centralised file saved to the cloud. Whether you are in the office, on a beach, plane, or train; the file is the same version for everyone.
The key to remote working is the ability to collaborate in the cloud with everyone at once. Modern software such as Office 365 allows all team members to be working on a single document at the same time.
Whether the project calls for spreadsheets, documents or a presentation; everyone can work together without missing a beat.
Even when you’re not working out of the office or busy on the road, collaborative software can help to power your team working in the office too.
Admin Done Remotely
Modern software has impacted the way in which we do our finances and simplify your bookkeeping.
Today, cloud computing has opened up ways to speed up business in ways we couldn’t have imagined. Cloud-based accounting packages such as Xero, MYOB or Quickbooks allow for your accounts to be done in the cloud.
Make your Finances Work for You
Maintaining your finances is as simple as logging into a single portal. This tool allows you to take both your admin and your work out of the office and keep it on the go.
By the time your accounts are due, your accountant simply has to log in remotely and pick up where you left off. By the time taxes are due the work is done and you can get on with other important things in your business.
Getting work done out of the office and on the go is a huge boost to productivity. Modern technology and software enables you to keep up to speed, continue collaborating and even stay on top of your accounts from anywhere in the world.
Give us a call today on 08 8326 4364 or firstname.lastname@example.org to talk about how we can help you move to the cloud.
As we move closer to 2019, it is estimated that over 80% of business traffic will involve some sort of cloud applications. When cloud applications were first released, nobody really understood what the cloud was or how it could help their business, but as the technology improved, so did the secure and flexible solutions available. Some of the most common cloud applications are Microsoft Office 365 and accounting packages such as Xero and Quickbooks.
But has your business embraced the cloud yet and if not what are the benefits?
Your Data Is Safer
While it can give you a sense comfort knowing your servers and thus your data is kept within your office, the risks are less appealing. Your servers could crash, drives become corrupted or unreadable due to a ransomware attack. There are always the standard fire / theft / flood scenarios to consider as well. With cloud applications, your data is safely tucked away in high security data centers and come complete with robust backup systems in case anything goes wrong. As part of their SLA guarantees (usually at least 99.9% uptime), your cloud solution will have technicians onsite whose sole job is to make sure that when you need to use the application that it works. We can help you choose the safest, most robust solution with the best performance.
You Are Always Up To Date
Cloud applications are updated automatically on all devices and unlike when you run an update on a local computer the process is almost instant. This is because the update is running in the data center. Thus you are always up to date with the latest features and security patches, with little or no input from your end.
You Are Free To Work From Multiple Locations
One of the best ways to increase efficiency is to remove restrictions around where you can work. With new cloud applications, users don’t have to wait until they get back into the office to send an invoice, follow up with a customer or even make a record-breaking sale – they can do it wherever and whenever they are. This flexibility opens up a world of possibility and can literally hand you a competitive edge. All your employees need is an internet enabled smart phone, tablet or laptop, so you’re even saving money on tech. You can bet we have tons of ideas on how your business can take advantage of this freedom.
Collaboration is easy
Employees can collaborate with ease as all the data is held in one location. Nobody gets locked out of files because someone else is using it and changes appear in real-time for multiple users. By having a single version of a file, workflow is faster and results are quicker employees enjoy better satisfaction with a job well done. It may sound like a simple but we know how frustrating it can be for people to collaborate without the right tools.
All You Need Is The Internet
With the NBN and other fast Internet options Internet speed is fast becoming a non-issue. It simply needs to be stable and meet a standard speed. If you are concerned, we can run speed checks and recommend other options to make it a smooth transition for you.
Because the cloud is internet based, the application works with your established network, whether it’s wired, wi-fi or cellular (or a hybrid of various connections). Some businesses also choose to have a 4G or another type of fail over Internet connection set up in case their primary internet connection goes down – this way the connection automatically switches over and downtime is completely avoided. We can help set this up for you if needed.
Size Does Not Matter
Cloud applications are a great option for both big AND small business. Smaller businesses can now use the same software as their bigger rivals as they now only need to subscribe to single user licenses. Larger businesses can enjoy the multi-user license savings and avoid the headaches associated with have local application servers running. We can help you choose the application and cost-saving model that suits your business best.
Talk to us about your cloud options and Contact us now on either 08 8326 4364 or email@example.com to lock in the advantages today!