Office 365 (or O365) represents a shift in the way businesses and IT operate. If you haven’t seen it yet, I highly recommend you schedule a demo with us ASAP. While it is similar to the Microsoft Office desktop package that businesses have used for decades; Office 365 does even more. It provides the critical tools you need to modernize your business environment, take control of your business and brings corporate grade functionality to your business at a low price.
Being engaged in business used to mean staying wired in at the office eight to twelve hours a day. In today’s world this is completely untrue as often the most efficient workplace is one that is spread far and wide and always on the go.
With todays technology you can free yourself from your desk with just a laptop computer and 4G modem (or just tether it to your mobile phone). This freedom to work out of the office is a huge advantage to modern businesses.
The Right Tools for the Job
The most important parts of working out of the office is to ensure you don’t lose touch with your team. Maintaining total collaboration between team members can be tricky but their are tools to help you to stay on top of your team communication.
One such tool is Microsoft Office 365, this provides the traditional tools (Word, Excel, Outlook, OneNote etc) and also adds remote team collaboration and a cloud based file server. Files can be saved into the cloud, worked on and accessed anywhere. At one time, remote working meant taking a copy of a file somewhere else to work. Changes to the original weren’t reflected in the remote copy and at least one version was destined to be lost forever.
Software packages such as OneDrive and SharePoint allow the entire team to work on a single centralised file saved to the cloud. Whether you are in the office, on a beach, plane, or train; the file is the same version for everyone.
The key to remote working is the ability to collaborate in the cloud with everyone at once. Modern software such as Office 365 allows all team members to be working on a single document at the same time.
Whether the project calls for spreadsheets, documents or a presentation; everyone can work together without missing a beat.
Even when you’re not working out of the office or busy on the road, collaborative software can help to power your team working in the office too.
Admin Done Remotely
Modern software has impacted the way in which we do our finances and simplify your bookkeeping.
Today, cloud computing has opened up ways to speed up business in ways we couldn’t have imagined. Cloud-based accounting packages such as Xero, MYOB or Quickbooks allow for your accounts to be done in the cloud.
Make your Finances Work for You
Maintaining your finances is as simple as logging into a single portal. This tool allows you to take both your admin and your work out of the office and keep it on the go.
By the time your accounts are due, your accountant simply has to log in remotely and pick up where you left off. By the time taxes are due the work is done and you can get on with other important things in your business.
Getting work done out of the office and on the go is a huge boost to productivity. Modern technology and software enables you to keep up to speed, continue collaborating and even stay on top of your accounts from anywhere in the world.
Give us a call today on 08 8326 4364 or firstname.lastname@example.org to talk about how we can help you move to the cloud.
Microsoft Office has been THE office suite for over a decade, whether it is for business or home usage. Other applications have come and gone, but it is expected that most people will be doing their work in Word, Excel, Outlook or PowerPoint. While many people have their favourite versions of Office, here are three good reasons you should upgrade to Office 365.
1) It is more accessible
Office 365 operates both locally on your computer and in the cloud – which means you can use your Word, Excel, PowerPoint and Outlook from anywhere. This means no more forgotten homework, files you can’t access until you get to work or lost documents. They are all ready and waiting in the cloud, wherever you are.
Another benefit is that the barriers between Mac and PC versions have been erased. It runs on both platforms and on any device – even iPhones, iPads, Android, tablets and many other smart devices. A hefty allocation of cloud storage comes with it too, in the form of OneDrive. Many people have started using their OneDrive to store all of their important data. If needed you can even securely share your files with a simple link, and always have complete control over who sees what.
2) It is more affordable
Previously, there was a large upfront cost per computer and you were stuck with that version until you forked out extra money for an upgrade. For people with more than one computer in their office, this was a very expensive way to obtain software. Office 365 has no large upfront costs, no matter how many computers or devices you need to install it on. It is a small monthly subscription, with no contracts. Depending on your location (as pricing differs across countries), you can have five Office 365 licenses for a whole year, for less than the cost of your previous version.
3) It is always up to date
You are always rocking the latest version of Office. You are not stuck with the one you paid for years ago, like Office 2007, 2013 or 2016. Office 365 is always the very latest. If you are still using an older version, you will be surprised by how much Office has evolved over the years. Gone are the annoying helpers, tacky looking clipart and templates and confusing buttons. Everything is intuitive and easy to use, so you no longer need to take classes or tutorials on how to work it. Even the jargon has been stripped out in favour of human-speak so you can get your tasks done faster. With the latest features, your files also take on a whole new level of professionalism. Plus, any updates, upgrades or patches happen automatically, so whatever benefits Microsoft adds is included in your Office immediately. In the past, when you upgraded your Office version it was often a drama and left your files in a mess. Switching to Office 365 is like a breath of fresh air in this regard, as it’s essentially a sign up and go situation. Older files remain intact, your hard drive doesn’t get cluttered, and you are up and running in minutes.
With Office 365 there is also a home and a business version. In this article we have only talked about the actual software side of Office 365. Depending on which version of Office 365 your purchase, you may also get many other benefits including:
- Exchange based mailbox.
- OneDrive & Sharepoint (online file sharing).
- MS Teams (collaborative tool)
- Skype for Business (communications tool).
- MS Planner.
- MS Staff Hub.
Plus Microsoft is adding extra functionality every few months.
It’s a popular option for good reason as with Office 365 you are essentially getting more while spending less. The fact that it’s always available, always the latest version and works anywhere is reason enough to make the switch. The included security features also mean you are at less risk of cyber-attack It really is a stress-free solution, saving you both time and money.
Switch to Office 365 today- contact us on 08 8326 4364 or email@example.com
Microsoft Office works well enough in many situations, but you may not know what you are missing out on if you don’t at least take a look at Office 365. Not only will Office 365 make your business more productive, in most cases it will also work out cheaper than what you are currently paying for the Office suite. This is why so many of our clients are switching to it.
We wrote an ebook about it so you can see how it’ll help your business and save you money.
Click here to subscribe to our monthly newsletter and access your copy of this book – don’t worry we won’t share your details and you can unsubscribe at anytime. If you are already a subscriber and would like a copy please email firstname.lastname@example.org. You will also receive a free copy of our other great eBooks including the following so sign up now!
- Is Your Old Tech Dragging You Down?
- Spectre and Meltdown: How you’ll be affected.
- 10 Tips to Stay Safe Online
- Digital Transformation – What’s In It For You?
As always, if you want to talk about ways you can save on your IT, give us a call on 08 8326 4364 or email@example.com.
As an IT Expert, I get client calls and emails asking me about various emails they receive and whether that particular email is fake or real – almost all time the emails are fake.
To help my clients and others in a similar situation I’ve put together a video that goes through some security tips on how to protect your self from hackers and phishing attempts. The video goes through:
- First alerts of being attacked.
- How scammers and hackers try to fool you.
- How to tell if an email is fake or not.
- The Do’s and Don’ts.
- How to tell if you’ve been hacked.
- What to look for after you have been hacked.
- How to prevent and protect from hackers.
- What is 2-step and MFA?
- What to do after you’ve been hacked.
- Screenshot examples of phishing emails.
Check out the video below and leave any comments in the fields below.
You have probably seen all the advertising for Office 365. They are popping up when you surf the web and your employees are bugging you to upgrade and improve their productivity. You may have even done some research and checked out what all the fuss is about but is Office 365 a necessary upgrade for your small business? The answer is yes. It is much more than just hosted email and includes many more tools to improve your productivity. Here are 7 reasons you may not of thought of why small business owners should upgrade now.
1. Data security is built in
Office 365 is designed with data security at its core. The built-in compliance and security protocols mean your storage is safe in the cloud and you can control access.
2. Ditch the licensing drama
Software version differences are a real nightmare in small offices. Not every system can do the same things or even open the same files. It quickly becomes a hodge-podge of workarounds and time is lost trying to find keys that came when you bought your computer years ago. Office 365 includes site-wide licenses with upgrades at the same time. All your licenses are in the same place and you can easily upgrade and also downgrade the number of licenses when required.
3. Mail storage for real people
Most people leave messages in their inbox forever. Occasionally they may do a quick clean up but that doesn’t happen often. With Office 365, your employees can communicate without worrying about storage space.
4. Better time management
Every person in your business is busy – they are juggling meetings, emails and contacts – usually across multiple platforms (computers in the office and at home, tablets and smart phones). Office 365 combines all those elements and integrates them seamlessly for more efficient time management. Contacts that are updated via users mobile phones are automatically updated across all connected devices. Meetings scheduled in an email are added instantly to the calendar. You can even access files from any device, edit them on the run and then back in the office, simply pick up where you left off.
5. Predictable costs
Forget about planning for costly software upgrades as the monthly subscription model of Office 365 has you covered. You can choose a plan based on your unique needs and change it at any time. You can even add or decrease the number of users as you scale and streamline. For a low monthly cost it is now so easy to fit Office 365 into your budget while knowing you now have the same functionality that previously only the big corporates could afford.
6. Work on the go
The days of fiddling with settings are over. Thanks to Office 365 you don’t even need any special IT skills or extra software. Users can now securely access their files from home, during their commute, or in meetings. An internet connection is all your staff will need to squeeze extra productivity out of every day.
7. Stay up and running with little downtime
A whopping 25% of small businesses shut down permanently after flood, fire, crash or cyber-attack. With Office 365, all your data is stored in the cloud. No matter what happens, your data will be there and as long as you have an internet connection your data is always available.
If you are ready to take your productivity to the next level contact us on firstname.lastname@example.org or on 08 8326 4364.
By now you would have heard of the cloud and know that the cloud is not going away any time soon (click here to learn more about cloud computing). In fact, thanks to its many benefits, cloud computing has become a natural step in business growth. More and more business applications are being released in an online format and staff are becoming more familiar with this type of interface. So when is the right time to move your business computing to the cloud?
As the cloud has become mainstream many businesses are facing this question. Like any strategic business decision though, timing is everything. Here are a few factors to consider before making the switch.
Age of your current servers
If your current servers are reaching their end of life and a large capital investment is needed you may be able to minimize the expense by moving to the cloud. This can be a huge cost saving made in just moments.
Need for remote and mobile access
Many businesses now have a mobile workforce that needs access to files from anywhere and at any time. Cloud computing allows your staff to work safely, securely and efficiently from any location with internet access.
Current support setup
If your business currently outsources your IT management and support you are perfectly suited for the move to the cloud. Network maintenance and monitoring becomes a non-issue as it is handled automatically as part of the cloud service. You will find problems are fixed before you knew they existed and server downtime becomes a thing of the past.
If you move to the cloud your internet speed becomes a important factor to consider. If you currently have a slow and unstable connection you may need to examine other Internet options (ie NBN, fibre, MBE, EFM and 4G) for faster speed or maybe even look at delaying your move until a faster service is available. Having a failover Internet connection is also preferable in case anything happens to your main link.
Need for predictable IT costs
If your IT costs sometimes spiral out of control, challenging your patience and budget, cloud computing will seem like a dream come true. With the cloud you are moving from a capital expense to an operational one – server replacements are no longer your concern. You can budget for IT costs in advance with the majority of your IT expenditure already known leaving your cash flow free for other expenses.
Now that cloud computing is more advanced, secure and priced competitively it is a good time to examine your options. At its core, cloud computing is purely about doing things better and can have a massive impact on your profits, productivity and even staff satisfaction rates.
We offer a variety of cloud services to help your business. Give us a phone call at 08 8326 4364 or via email on mailto:email@example.com to discuss how we can improve your business IT.