Working from home can be a big change in an already tumultuous world. Yet there’s a bright side as the quarantine could be your opportunity to reinvent how your business operates — for the better. Migrating to Microsoft Office 365 has benefits now as well as when business returns to “normal”.
Office 365 is the cloud-based version of Microsoft Office. Office 365 enables collaboration in many ways, on a variety of devices including desktops, laptops, tablets, phones and other smart devices. With a subscription, you get both the desktop and online versions of apps you already know. This includes Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, Teams, Yammer, and more. Some of the applications you get include:
- Outlook / Exchange Online: primarily associated with email, but also lets you share contacts, notes and files.
- Teams: an online hub for instant messaging, video conferencing and file sharing.
- SharePoint: an internal content management and file sharing platform. SharePoint lets you customise team sites where you can automate workflows and share resources and files.
Working Remotely with Teams
Microsoft teams at its core is a chat program. But it does so much more. On all your devices, Teams allows “channels”. You can have company-wide, small task group or 2a single person channel.
You can also invite clients or customers into channels to join the discussions and you can set up security features that filter what they can access.
Within Teams channels, users can share documents, spreadsheets and presentations. Teams also integrates with other many other applications such as Zendesk customer support, Asana project management or Zoom video conferencing.
Using Teams in Office 365 creates a streamlined platform for remote work.
Remote Work with SharePoint
Working on premises, your users always had access to the business file server. SharePoint is the cloud equivalent. Since it is online, it’s always accessible. Microsoft’s hosts the file storage to let you access and share work files from all your devices.
Employees can even work offline with any changes to files automatically uploaded when they next connect.
You can also share folders or files with external partners as well. Again, you can secure access with limits on who can see what and specifying what actions they can take. You can even set up automatic revoke access after a set period of time.
Office 365 & Business Security
An Office 365 subscription protects from viruses and cybercrime and offers ways to recover your files from malicious attacks.
All the Office 365 apps update with security patches without any effort on your part. Plus, Exchange Online scans email attachments and checks links for viruses or phishing scams before they get into your Outlook program.
SharePoint helps you restore files, so they’re not held captive in a ransomware attack. Office 365 also lets users encrypt email, prevent forwarding, and secure sensitive files.
Office 365 lets your business communicate and collaborate in real-time. Work on any device, anywhere, at any time. Enjoy business agility and flexibility with internal and external users.
Migrating to the cloud is not a simple task so talk to an expert. Let us help you go online and get back to business as usual, even working remotely. Contacts us today on 08 8326 4364 or via email at email@example.com.