Office 365 & Email Security

Spam email

As an IT Expert, I get client calls and emails asking me about various emails they receive and whether that particular email is fake or real – almost all time the emails are fake.

To help my clients and others in a similar situation I’ve put together a video that goes through some security tips on how to protect your self from hackers and phishing attempts. The video goes through:

  • First alerts of being attacked.
  • How scammers and hackers try to fool you.
  • How to tell if an email is fake or not.
  • The Do’s and Don’ts.
  • How to tell if you’ve been hacked.
  • What to look for after you have been hacked.
  • How to prevent and protect from hackers.
  • What is 2-step and MFA?
  • What to do after you’ve been hacked.
  • Screenshot examples of phishing emails.

Check out the video below and leave any comments in the fields below.

eBook: Spectre and Meltdown: How you’ll be affected

Spectre & Meltdown ExposedSevere design flaws in modern CPUs were recently discovered and made public. These flaws put users and businesses alike at risk of attacks known as Spectre and Meltdown, where private data can be called up and stolen.

Chip manufacturers including Intel and ARM have responded by working with software developers to correct the flaws, however these fixes are affecting computer performance. Discover exactly how this vulnerability works, how you’ll be impacted, and what you can do to protect your systems.

We have written a free Ebook that explains these vulnerabilities in more detail and also covers:

  • How these vulnerabilities works
  • The impact to your business.
  • What you can do to protect your systems

Click here to subscribe to our monthly newsletter and access your copy of this book. If you are already a subscriber and would like a copy please email david@dpcomputing.com.au.

How To Stay Safe From Scams & Malware On Facebook

Facebook ScamsAt last count, Facebook has clocked up over 2.7 billion users, this makes the platform more attractive than ever for scammers and hackers. While you may be logging in to share your latest family photos or catch up with friends, the chances of accidentally triggering a scam or malware are increasing every day. Here are some tips on how to stay safe on Facebook and stop the spread of scams.

Look out for freebies and surveys

Everybody loves a freebie but when you see a giveaway for vouchers from a mega-store, alarm bells should ring. ‘Complete this survey and we’ll send you a $50 Amazon Voucher!’ – is too good to be true. Even one click can take you on a messy journey through the underbelly of the web, picking up trackers and malware at every step and then you are asked to share the post so your friends can get a voucher too…except nobody ever receives the reward. So stop it at the start and never click on these scam offers.

Check your permissions with games and quizzes

Whenever you access a new game or quiz, you’ll need to give it permissions to access your Facebook profile. Most people click the okay button without any thought, but if you review the permissions you are giving, you will often find they are asking for a massive amount of unneeded personal data; this data can include your public profile, friend list, email address, birthday and newsfeed. Do they really need access to ALL this information? Sometimes the shakedown is from necessity, but sometimes the apps are preparing to launch attacks against you both on and off Facebook. For example, when you call your financial institution bank they ask certain questions like your full name, birthday and maybe which high school you went to. All that information is in your Facebook profile and now shared with your permission to an unknown entity.

Don’t friend people you don’t know

Having lots of friends is always nice, but that friend accept may end up costing you. It might be someone pretending to know you, or a picture of a pretty girl to entice men (and vice versa). Once you friend them, they will get access to everything your friends can see. In this case, it’s more than the risk of someone knowing your personal data, you’ve just given them access to intimate details of your life. It’s exactly how romance scams start, and there are even cases where the victim finds photos of their children circulating the internet.

If it is weird, forget it

It doesn’t happen very often, but hackers find ways to take advantage of flaws in Facebook. A common hack that keeps popping up in various forms is to embed malware in a link. The virus then infects your machine and contacts all your friends with an enticing message, like asking whether a picture is of them. When they click to view the picture, the virus catches them and their friend list, and keeps on spreading. Facebook is pretty good at staying on top of these flaws, but they need time to fix it. Just like if you got a weird email with an attachment from a friend, use that same level of scrutiny in your Facebook and don’t open messages or links that seem out of place.

Need help securing your privacy? Talk to us. Call us at 08 8326 4364 or via email at support@dpcomputing.com.au

Is It Worth Having Your Email Server On-Premises?

Cloud Email

There’s not a business around that doesn’t use email on a daily basis. Whether for sending internal memos or communicating with clients and customers, email is a core necessity of all modern businesses. What many modern businesses are doing though, is dropping the in-house email server and moving to a cloud solution. Here’s why you should do the same.

Reduced network problems

Computer network operates in a delicate balance and when one piece breaks chaos follows. Connected systems and processes tend to fail, productivity drops as all focus shifts away from normal activities. It becomes a mad scramble to get the network up again, especially the email servers (the last thing you want is for all your client/customer emails to bounce back!). While it’s good to have confidence in your current computer guru, the assumption that any crashes will always happen when they are available has caused many regrets and panicked phone calls that could have been avoided. When you move to a cloud solution, you’re able to say goodbye to onsite servers and all the accompanying drama, making your remaining infrastructure easier to maintain.

Lower hardware and maintenance costs

Maintaining your exchange servers is costing a tidy sum from hardware repairs and license fees alone. Add in the cost of scaling your server to keep up with your business growth, and suddenly keeping your email in-house doesn’t make financial sense. Instead, consider what it would be like to have predictable costs for your email hosting that covers everything, including the latest technology and round the clock administration. Many solutions offer on-demand plans, so you only pay for the options you want.

You’re still in control

One of the main arguments for keeping your Exchange server on premise is to make sure you have complete control over your email; you’re able to limit physical access, no 3rd party has access to your critical data, and you always know where your data is. While control may have been the deciding factor in the past, the fact is cloud solutions have evolved so much that these arguments are void. Physical security at one of Microsoft’s data farms, for example, goes far beyond that of your locked server room and digital access is strictly limited to those you specify.

Greater protections

Cloud solutions provide automatic protection against many threats, including fire, power outages, viruses and flood. While your own in-house server has anti-virus running and a backup plan, it’s still incredibly vulnerable. Backups get forgotten, virus definitions don’t get updated in time, and you’re very lucky if your own server can survive a fire or flood. Moving your email hosting to a cloud solution removes all that risk, usually with an uptime guarantee that lets your business get on with essential tasks. As email is a critical tool for your business, isolating your systems from risk may be one of the best decisions you make all year.

Spam and Virus Filtering

With thousands or even millions of spam and virus emails hitting servers every day moving your email to the cloud relieves the stress and load of filtering and managing these emails from your local server. It also frees up your internet line by stopping the junk from even reaching your offices as they are stopped dead in their tracks in the cloud.

If you need further help with your email server needs, call us today on 08 8326 4364 or via email at support@dpcomputing.com.au.

Top 5 Cloud Advantages for Small Business

Cloud Computing

Cloud technology has been a revolution for small business, changing the way you store, share and backup files. While ‘the cloud’ is often hard to understand because it’s neither in the sky or in a single location, there’s no arguing that it’s driving growth across the board. Storage concerns are a thing of the past as small businesses like yours embrace the flexibility, cost savings and protections of cloud solutions. We’ve done the research for you and identified the top 5 ways small businesses benefits from making the move.

It’s Cheaper

Budget is always a factor for many businesses, many of which are further constrained by pressures from managers and owners. Some regard investing in cloud solutions as a large expense that can be put off indefinitely. In most cases though, making the switch to cloud storage costs a fraction of the price. Compared in powering servers, scaling to keep up, regular support and then repairs when problems occur, cloud storage offers extraordinary savings. With one decision, you get access to high-end infrastructure and dedicated support. Cloud solutions were specifically created to meet your needs, which means you only pay for what you use. Costs remain capped while the benefits continue to rise, a clear advantage for the budget-conscious business.

It’s Secure

A lot of people like having their data where they can see it but that is not always the safest option. Natural disasters seem more frequent than ever, break-ins are a worry, and employees are always losing laptops and phones or have them stolen. More often though, someone simply makes a mistake and deletes important files, or accidentally infects the system with malware. Cloud storage mitigates these risks, with storage in ultra-secure locations, protected against disasters, and committed to robust backup systems. In recent times particularly, we’ve seen many small businesses survive ransomware attacks purely because their critical data was secure in the cloud with clean backups available.

It’s Compliant

We know medical businesses and services need to follow certain regulations when it comes to patient data. This includes security as well as data integrity, plus backups and auditing. Many cloud providers acknowledged this need early on and made sure to offer compliance guarantees. They therefore keep abreast of changing regulations, often implementing new requirements before you’ve even heard about them. With cloud storage systems, you essentially slash your compliance workload and let your cloud provider do all the worrying.

It’s Portable

One of the key benefits of cloud storage is your ability to collaborate remotely. In the past, this would have involved multiple file copies that need to be merged back together, often confusing employees as to which is the ‘right’ file. With cloud storage, your staff can work on the same file, using the same interface and real-time updates. Even having different versions of software is no longer an issue. Employees can work on a file in the office and then securely access the same file at home, or elsewhere on their smartphone or laptop without needing to buy additional software or worry about version corruption. Sharing and collaborating becomes easier, more desirable and more secure, which helps puts your business on track to reach your goals.

It’s Easy to Migrate

One of the biggest concerns we hear is that it will be too disruptive to migrate to cloud solutions all at once. That’s okay. We don’t have to do it all in one day, we can migrate it in parts. For example, you can move your email to the cloud, or just remote file storage. As your various servers and systems age out or need repair, we can help you move each to the cloud, which means your downtime is minimal to non-existent. You can also actively choose a hybrid approach to keep your legacy applications, with no pressure to move them to the cloud. Our technicians can help ensure smooth integration across your entire business, making sure all your systems work seamlessly together, whether in-house or in the cloud.

Talk to us about your cloud options by calling us at 08 8326 4364 or at support@dpcomputing.com.au

Desktop Vs Laptop: Which One Is Right For You?

Desktop v Laptop

 

Laptops have become the favourite choice for most people in the market for a new computer. They’re sleek, portable and heavily advertised. But are they the best choice for your needs? Before you buy your next computer, take a look at these considerations  – you may discover you’ve been dreaming of a desktop all along!

How portable do you need it to be?

Hands down, laptops are far more portable than a desktop. You can pick them up, pop them into bag and away you go. That doesn’t mean desktops are bolted to the floor, just that they’re not designed to take on holidays or go with you to the local cafe. With that portability though, comes a trade-off: thin and light means your computer performance takes a hit. The more powerful your laptop, the bigger and heavier it is, and you won’t enjoy lugging that weight around all day. If that’s got you leaning towards an ultra-portable, consider this: The smaller and lighter your laptop is, the weaker it is. In fact, some laptops struggle to run the most basic apps. Fortunately, when you do choose a desktop, cloud technology means your data is mobile, even if your main computer isn’t.

What balance of power and price do you need?

The bottom line here is that a desktop will always give you more power for less money. Their larger cases allow for bigger and better components, with more effective systems to avoid overheating. Even the most powerful laptop is going to be hotter than its desktop equivalent, and much noisier too. If you’re using power-hungry software like video editing, we recommend choosing a desktop. The heat control alone is worth it as frequently overheated laptops don’t last long.

Desired screen size

As laptops are designed to be portable, screen sizes are usually small, around 11-15”. Larger, more powerful laptops often go up to 17”. Desktop monitors average at 22” and go up to 28″ and even 32″. These larger sizes give you more space to work in and multi-task. They also allow for nice big text and images, with a better ability to choose the visual experience that suits your needs. If you’re after a large screen size without a big box, all-in-one’s, NUC’s and small form factor PC’s are a great
option.

Your working comfort

Many people buy a laptop only to get it back to the office and literally find it is a pain in the neck! The traditional laptop design means you’re always looking down at the screen which can put a strain on your neck. You can try to raise the screen by placing the laptop on a stand, but then the keyboard is out of easy reach. The smaller keyboards and touchpad designs may also leave you more prone to repetitive strain injuries. Many people end up connecting their laptops to external monitors, keyboards and mice, simply so they can work in comfort. Desktop computers on the other hand, allow you to create the perfect working environment for your needs and even cater for other office or family members. Monitors are usually height adjustable, keyboards and mice are wireless, and you’re able to place the desktop on the floor out of the way. If you’re on your computer for more than short bursts, your body will appreciate you choosing a desktop.

Are you looking for flexibility?

When you buy a laptop computer, it’s like choosing from a set menu. You get this brand, in this design, with these specifications. Changing out parts for repair or upgrade can be difficult and expensive as there’s not a spare inch of space. Some parts are extremely hard to get to, which can turn a simple swap or repair into a dealbreaker. The extra space inside a desktop gives infinite flexibility for upgrades over time and fast repairs. This means you’re able to easily pop in more powerful components for a fraction of the price and extend the life of your computer by years.

Come talk to us about your next computer and we’ll find the right one for you. Call us now at 08 8326 4364.

10 Internet Rules For Kids (and Adults Too!)

With school starting back next week I thought it was a good time to talk about Internet safety and how to stay safe online. Yes the Internet is a great tool but it comes with risks which can cause problems for not just children but adults too.

I have talked about online safety previously but here is a infographic with some great rules which we all should follow.

10 Internet Commandments for Kids Going Online

10 Internet Commandments for Kids Going Online [Infographic] by the team at Pumpic.

Protecting Your Ecommerce Platform from Hackers in 2018

Security

 

2017 saw an increase in cybercrimes in Australia. Back in May, News.com.au reported on the massive ransomware attack across the world, mentioning that at least three private businesses in Australia were hit. While Australia didn’t experience any major attacks, other countries suffered losses. In total, the incident affected around 200,000 people in 150 countries. Countless computer systems were examined in relation to the extortion plot where users would get kicked out unless they sent payment.

2018 brings a clean slate of opportunities for online businesses to strengthen their security systems. Ecommerce platforms are the most at risk, since they involve payments and valuable information. In determining how strong your website’s defense is against hacker threats, consider some of these factors:

Customer data

Identity thefts will not occur if there is nothing to steal. Therefore, you should refrain from saving any customer data that isn’t important to your business. Storing payment card details is against PCI (Payment Card Industry) standards anyway. These details are usually handled by the payment provider. What you can do is use an encrypted checkout tunnel so that your servers won’t save any payment data.

Firewall

For your ecommerce business to have decent security, it should at least be able to withstand common attacks. Business2Community suggests to begin with a firewall, because it weeds out the untrusted networks and controls the website traffic. Firewalls serve as a great first line of defence against the usual hacking threats.

DoS and DDoS Protection

Once in a while, your server may be attacked by malicious queries that intend to keep your website from functioning properly. These Denial of Service or Distributed Denial of Service attacks can keep you out of business for a long time, which is why security measures should be taken to prevent them. DoS and DDoS raids can come from different sources, like applications and traffic flooding.

The best defence is to invest in more bandwidth, since a large amount of space will render it difficult for attackers to flood your site. The downside is that this is also the most expensive solution. However, it’s in your best interests to spend on security. DP Computing previously explained the importance of not being cheap when it comes to security technology, as it serves your business in the long run.

HTTPS

Another DP Computing article advised to pay close attention to the URLs on Google, because hackers would sometimes use phishing scams to acquire sensitive information from customers. These involve links that if accessed, will install malware on your PC that can steal information.

When checking URLs, be wary if the website uses only HTTP. It is more appropriate for ecommerce platforms to use HTTPS, especially on pages where data is created. Unlike in HTTPS, information entered on HTTP is not encrypted. The data is only sent as plain text, making it an easy target for hackers to intercept. Although, remember that not all website pages need to be in HTTPS, or else your website speed will suffer.

Pay attention as well to how your website appears on Google search results, especially if your business is using paid search ads. Ayima noted that Google has improved its algorithm on paid search ads, stating that emphasis is placed on close variants. This means that advertisers will have an easier time of building lists to match user queries. Since paid ads are becoming more rampant now, hackers have taken the opportunity to promote their malicious sites in order to fool thousands of victims. If by any chance, your website’s ad appears shady or seems similar to a malicious ad, take it as a sign to rethink your campaign.

In today’s digital landscape where hackers are getting more creative with their attacks, the importance of cyber security cannot be stressed further. For ecommerce businesses, security investment should be one of the top priorities. Left unchecked, your website could close down at any time, resulting in huge losses in revenue.